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International certification of documents (Apostille)

Apostille certifies the authenticity of the signature of the person who signed the document, as well as the authenticity of the seal or stamp placed on the document.

Based on the Hague Convention of 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents, Apostille is placed by the Ministry of Justice of the Republic of Armenia on the following official documents:

1. documents or copies thereof certified or attested by a notary, certificates issued by a notary, translations certified by a notary, pursuant to the Law of the Republic of Armenia “On the Notariat”;

2. birth, death, marriage related documents issued by the civil status acts registration bodies;

3. documents issued by the judicial acts compulsory enforcement service;

4. true copies of documents issued by courts.

Apostille may also be placed by the Ministry on documents issued by other bodies where the authenticity of the signature put on them is notary certified.

Apostille is placed only on documents which are to be sent to the countries party to the above-mentioned Convention. Apostille is not placed on documents which are to be sent to the CIS member countries acceded to the Minsk Convention of 22 January 1993 On Legal Assistance and Legal Relations in Civil, Family and Criminal Matters, as well as to Bulgaria, Lithuania and a number of other countries provided for by the international treaties of the Republic of Armenia. Where a state is not a party to the Hague Convention, legalisation of documents is carried out through consular channels.


 

Which body carries out Apostille certification?

The applications for placing an Apostille are examined and Apostille is placed by the Civil Status Acts Registration Agency of the Staff of the Ministry of Justice of the Republic of Armenia.

 

Under what procedure is Apostille certification carried out?

 

In what cases may an application for placing Apostille be rejected?

An application for placing an Apostille on a document is rejected where:

(a) the submitted document does not derive from the requirements of the legislation of the Republic of Armenia;

(b) the document has been submitted in violation of the requirements prescribed by the procedure for placing Apostille approved by the Minister of Justice of the Republic of Armenia;

(c) the application states that the document is to be sent to a country not acceded to the Hague Convention;

(d) the document contains unconfirmed deletions, changes or mistakes;

(e) the power to place Apostille on the document is not reserved to the Ministry.

The document is rejected on the specified grounds within one day following the day of filing it with the Ministry. The application for placing an Apostille on a document is rejected in writing. The reasons and legal grounds for rejection shall be clearly set forth in the rejection of the application. In case of rejecting an application for placing an Apostille, the true copy of the document submitted for placing an Apostille and the receipt for the payment of the state duty are returned to the applicant together with the rejection response. Rejection of the application may be appealed in court as prescribed by law.

 

What documents are required to submit in order to place an Apostille?

Not only the recipient of the document, but also any person may apply for issuance of an Apostille. In order to place an Apostille, the person shall submit the following to the Ministry:

1. application stating the applicant's name, surname (patronym), place of residence, telephone number (if available), titles of documents subject to Apostille certification;

2. true copy of the document subject to Apostille certification or the notary certified document;

3. photocopy or copy of the document subject to Apostille certification;

4. receipt for the payment of the state duty, individually for each document subject to Apostille certification or a single receipt for all of them.

How long does Apostille certification take?

Apostille is placed on a document within two working days following the day of filing an application with the Ministry. Citizens may receive the documents with Apostille starting from 10:00 of the 2nd working day. Apostille may also be placed on a document within one working day following the day the application was filed with the Ministry, for an additional extra-budgetary payment.

Moreover, where application is submitted from 10:00 to 13:00 of a working day, the applicant may receive the documents with Apostille starting from 10:00 of the following working day, and where application is submitted from 14:00 to 17:00 of a working day, the applicant may receive the documents with Apostille starting from 14:00 of the following working day.

To verify the authenticity of certain documents, the time period for placing an Apostille may be extended for up to 5 days by the Head of the Agency, for up to 10 days by the Deputy Minister of Justice of the Republic of Armenia, and for up to 15 days by the Minister of Justice of the Republic of Armenia. In this case, the applicant is provided, within one day, with a written response stating the reasons for extending the period of placing the Apostille, with the signature of the person extending it.

 

What is the rate of the state duty?

A state duty in the amount of AMD 5000 is charged for placing an Apostille. The state duty shall be paid to the State Budget of the Republic of Armenia, to the bank account number 900005163523, at any bank or through a terminal located in the building of the Ministry of Justice.

To place an Apostille within one working day following the day of filing an application with the Ministry, an additional extra-budgetary payment in the amount of AMD 8000 for each document subject to Apostille certification is also charged together with the state duty.

Apostille is placed by the Ministry of Justice of the Republic of Armenia on the following:

1. documents certified or attested by a notary, or certificates issued by a notary, pursuant to the Law of the Republic of Armenia “On the Notariat”;

2. documents issued by the civil status acts registration bodies;

3. documents issued by the judicial acts compulsory enforcement service;

4. true copies of the documents issued by courts;

5. Apostille may also be placed by the Ministry on the documents issued by other bodies where the authenticity of the signature put on them is notary certified.


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